Privacy Statement

At TEDxTheHague, we take your privacy seriously. This Privacy Statement outlines how we collect, use, and share your personal information, and how you can exercise your data privacy rights.

Data Protection and Compliance

We process your personal data carefully and securely, in accordance with applicable privacy regulations, including the General Data Protection Regulation (GDPR). This means that we:

• Clearly communicate the purposes for which we collect personal data.
• Obtain your explicit consent when required for data processing.
• Implement appropriate technical and organisational safeguards.
• Respect your rights to access, correct, or delete your personal data.

Information We Collect

We collect personal data when you use our services, visit our website, create an account, or contact us. Depending on your interaction with us, we may collect:

• Name and address
• Telephone number
• Email address
• Billing address and payment information (when required)
• Profile picture (if uploaded)
• Preferences and interests (if shared)

From website visitors we may additionally collect:

• IP address
• Website usage data (pages visited, visit duration, referrer)
• Social media interactions

Legal Bases for Processing

We process personal data based on one or more of the following legal grounds:

• Contractual necessity: to fulfil agreements with you.
• Legitimate interest: to pursue activities that support our mission, unless your rights override these interests.
• Consent: where you have voluntarily agreed to specific uses of your data.
• Legal obligation: where we are required to comply with laws or regulations.

Purposes of Data Processing

We use your personal data for the following purposes:

• To operate, improve, and maintain our website and services.
• To communicate with you about TEDxTheHague events, updates, and offers (in accordance with your preferences).
• To respond to your inquiries and fulfil your requests.
• To conduct recruitment processes (if you apply for a role).

Registration and Account Access

If you create an account with us, we retain your information to streamline your experience and deliver relevant content. Your data will be retained for as long as your account remains active.

Sharing of Information

We may share your data with:

• TED Conferences LLC (our licensor), for purposes such as post-event surveys.
• Third-party service providers who support our operations, under strict data protection agreements.
• Law enforcement or regulatory authorities, if legally required to protect rights and safety.
• Other parties, only with your explicit consent.

External Websites

Our website may contain links to third-party websites. This Privacy Statement does not cover their data practices. We encourage you to review their privacy policies before using those sites.

Security Measures

We implement appropriate technical and organisational measures to safeguard your data against unauthorised access, alteration, or misuse, including encrypted connections (TLS/SSL) and internal access controls.

Data Retention

We retain personal data only as long as necessary for the purposes it was collected, or as required by law or contractual obligations.

Your Rights

Depending on your location, and especially if you’re in the EU/EEA, you may have the right to:

• Access, update, or delete your personal information.
• Restrict or object to data processing.
• Request data portability.
• Withdraw previously given consent.
• File a complaint with your local data protection authority (in the Netherlands: the Dutch Data Protection Authority).

To exercise these rights, please email us at team@tedxthehague.com. We may ask you to verify your identity and will respond within one (1) month of receiving your request.

Updates to This Statement

We may update this Privacy Statement from time to time. The latest version will always be available on our website, along with the date of the last revision.